Operations Manager
Floor & Decor
San Antonio, Bexar County56k–56k
Posted 9 hours ago
Program Executive Administrative Assistant
Gray Matters Technology Services, LLC
Washington, District of Columbiacontractor45–55Posted 2 days ago
Free to start — build an ATS-friendly resume that matches this listing, no sign-up required.
About this role
Job Overview We are seeking a dynamic and highly organized Program Executive Administrative Assistant to support our senior leadership team. This role is vital in ensuring seamless daily operations, efficient project coordination, and effective communication across departments. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, technical proficiency, and a proactive approach to administrative support. By managing schedules, coordinating events, and handling confidential information with discretion, you will play a key role in enabling our executives to focus on strategic initiatives and organizational growth. Responsibilities • Manage and coordinate complex calendars for C-suite executives, including scheduling meetings, appointments, and business travel arrangements using Microsoft Outlook Calendar and other productivity software. • Provide comprehensive administrative support such as drafting correspondence, proofreading documents, transcribing notes, and preparing reports with precision and attention to detail. • Organize and facilitate internal and external events, including logistics planning, venue arrangements, catering coordination, and post-event follow-up. • Handle phone etiquette professionally while managing multi-line phone systems and responding promptly to inquiries from clients, partners, and team members. • Maintain confidentiality by securely handling sensitive information related to business operations and personnel matters. • Assist with bookkeeping tasks using QuickBooks or similar accounting software; perform data entry, invoicing, expense tracking, and basic bookkeeping duties. • Support project coordination efforts by tracking deadlines, preparing status reports, and collaborating with teams to ensure timely completion of initiatives. • Prepare business travel itineraries and manage related documentation using tools like DocuSign for approvals; coordinate transportation and accommodat
Read the full description and requirements on the original posting.
Tailor your resume for this Program Executive Administrative Assistant role
Gray Matters Technology Services, LLC and most employers screen applications with ATS software before a recruiter reads them, and they rank resumes that echo the language of the posting. To stand out for this role, mirror the exact skills, tools, and job title it uses, and make your location (Washington, District of Columbia) clear. For operations & admin roles like this one, recruiters commonly scan for:
- Project Management
- Excel
- Process Improvement
- Scheduling
- Vendor Management
- SOP Development
- Data Entry
- Coordination
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Build a matching resume — freeFrequently asked questions
Is the Program Executive Administrative Assistant role at Gray Matters Technology Services, LLC remote?
This role is based in Washington, District of Columbia. Check the original posting for any hybrid or remote flexibility.
What does the Program Executive Administrative Assistant role at Gray Matters Technology Services, LLC pay?
The listed pay is 45–55. Salaries vary with experience and location — treat this as a guide and confirm on the original posting.
How do I apply for this Program Executive Administrative Assistant job?
Applications happen on the employer's own site — use the "Apply on company site" link on this page. Before you apply, tailor your resume to the listing so it clears the ATS.
How do I tailor my resume for this Program Executive Administrative Assistant role?
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